5 tips to protect office property

By | February 13, 2012

Every year, small businesses lose money due to the loss or theft of valuable office equipment. It’s therefore essential to safeguard your belongings and protect all expensive (and non-expensive) property – here are 5 tips on how to protect office inventory.

Use asset tags

Asset tags are small, adhesive labels that help keep track of computers, laptops, telephones, printing gadgets, scanners and other workplace devices. They possess an easily traceable serial number and warn thieves that all property is accounted for. Barcode asset tags can be scanned into an inventory database (helping you to keep tabs of all equipment) and tamper evident materials prevent tags from being removed. Burglars and dishonest employees can cost companies millions of pounds, so make sure you take care of your property.

Keep up-to-date records

If you issue laptops or mobile phones to employees, always put an asset label on borrowed stock. This will help you keep track of important equipment and will prevent staff members from stealing office essentials. Employees run off with or leave without returning IT equipment on a regular basis, so it’s best to be prepared. Ensure all records are kept up-to-date and don’t forget to enter new, returned, broken or problematic items into a well-managed computer system. Keeping a close eye on everything you own will help things stay safe.

Take out office insurance

Insuring your workplace is an essential part of business, so take out office insurance and safeguard your belongings. Reputable companies will protect the office which you’re based as well as the equipment stored therein – so research decent policies online. Replacing lost, stolen or damaged equipment can be extremely expensive, but office insurance should take away the financial strain. A bit of organisation goes a long way and could save you a lot of hassle in the future.

Provide keys and fobs

To stop any random person entering your office, provide staff members with keys and fobs. Make sure doors and windows are closed at all times (if possible) and invest in a high-quality security camera. Employ someone to stay on reception (if appropriate) as this could deter thieves and maybe keep one small energy saving light on at night to give the impression that someone’s there. Don’t forget, burglars can strike at any time of the day, so make sure you report anything suspicious.

Lock up

If you’re the last person to leave at night, always lock the doors. If you’re not, allocate a reliable member of staff to secure the premises – but make sure they’re not alone. Taking expensive laptops home and keeping computers away from windows can also deter thieves from breaking in. Try to hide all valuable items and draw the blinds whenever possible.

Running a small business can be stressful, but it’s important to make things as safe as possible.

About the Guest Post Author: Matt Hornsby is former health and safety expert who owns www.whatishealthandsafety.co.uk. The purpose of his blog is to ensure people are aware of any hazards that may occur in the workplace or at home.