How to Get the Best Software for Your Business

By | February 2, 2012

Getting the right business software is absolutely critical for any business. If you’ve seen some of the obsolete junk trying to pass itself off as accounting software, or arguably worse, inventory management software, you’ll know the story. The truth is that this software simply can’t do the job. Business software is currently undergoing a major revolution for exactly that reason.

Integrated business management and business information software overview

The new thrust is to integrated business software management systems. There are two main streams in this movement:

  • Enterprise Resource Planning (ERP) software – Integrated business operational software
  • Content Management (CM) software – Integrated business information software

The integration process for both systems is designed to streamline and improve the productivity of business at all levels, and results are showing them to be stunningly successful. Eliminating unnecessary and repetitive functions on administrative, financial and management systems is the core business effect.

In effect, these integrated systems simplify and upgrade the entire process of real time operation. That’s a very high value result, in view of the fact that tracking down information on multiple systems is so time consuming, and that transferring information from one system to another is extremely inefficient.

Integrated business software on the job

The best way to explain the advantages of integrated business software systems is by example:

  • Sales: Sales figures and information on an integrated ERP system are instantly accessible to accounts and management. This is a very valuable service for both accountants and management, allowing an almost forensic level of scrutiny to be functional in real time. Accounts can see any issues related to transactions which appear on their part of the system directly. Management can find individual transactions and related client data instantly.
  • Business information management: CM systems are in-house information systems, often used for training, for online information content management and as knowledge bases for business. This information is in general use throughout the system and the business as a whole, including remote locations. The CM systems provide instant access, currency and consistency of information.
  • Inventory and stock management: Traditionally standalone systems, integrated ERP systems have succeeded in incorporating inventory and stock management directly into the mainstream operational business systems. This is a truly productive evolutionary step, particularly for businesses with extremely high turnover of stock. Again, access to information means greater efficiency at all levels of operation and at management level.

These are just basic examples of the new integrated CM and ERP software systems. You can extrapolate the benefits of an instant access system in terms of your own business.

Selecting your new business software – Customizing your software solutions

The most important thing about the new systems isn’t quite as obvious – The need for customizable systems to suit individual businesses. The really good news for business is that the new integrated systems are entirely scalable and customizable. The new ERP and CM systems can grow with your business. You can add on new functions when you need them as your business expands.

Even better news- These ERP and CM software packages also come with technical support, training and upgrades from suppliers. After you’ve installed your integrated software, you’ll be wondering how you ever managed without it.

About the Guest Post Author: Tom Mallet is an Australian freelance writer and journalist. He writes extensively in Australia, Canada, Europe, and the US. He’s published more than 500 articles about various topic.