Managing your resources: How keeping track of your fleet can help your business

By | May 11, 2012

Effective business management is an extremely important part of the everyday running of any business, any size. Managing budgets, deadlines, schedules and employees is both time consuming and a costly aspect of business. As a result, organisations are constantly looking for ways to lower overheads and become more efficient in their day-to-day running of their company.

With the larger the company, the trickier this becomes. As the number of employees, assets and clients increases, the difficulty level needed to keep track of them all increases exponentially. Therefore, a business should look to gather all the means it can in order to assist it in managing its resources. A useful and effective way of doing this is by utilising a tracker to a company’s fleet of vehicles.

Vehicle tracking is a way of keeping tabs on how your fleet operate. It measures and keeps a record of how far each individual vehicle travels, by which route and how quickly all in real time. For some larger companies, their fleet of company vehicles are one of the largest outgoings within the business. With all the extra information that this systems makes available, managing your fleet and looking for ways to lower costs and improve efficiency becomes much easier.

There are a variety of uses for a tracking system like this. For example, the company can monitor the driving habits of each individual driver, and make sure that they are driving in such a way that they are both timely, and economical. The managers can make sure that the most economical route is used by the drivers, and that they are not spending too much “idle” time. This can be a useful way to make sure the drivers are made aware of any bad habits they may have got into, and help them improve their technique, and save the company money.

There is also the important issue of driver tiredness and required number of breaks. By law a driver of a commercial vehicle is required to take a break every four and a half hours for at least 45 minutes. By gathering information on each vehicle in real time, the managers are able to ensure their drivers are adhering to safety laws and not staying at the wheel for a dangerous amount of time.

Further benefits of a tracking system come in the form of helping lower CO2 emissions from an entire fleet. A large fleet can obviously give off a great deal of emissions, and bringing this down has many benefits, not just environmentally. The UK government have brought in measures to reduce carbon emissions and are rewarding those companies that do. The fleet tracking system can be used to calculate the most fuel efficient route, and ensure that all drivers stick to this route. Not only will this save fuel costs to the company, but also lower their emissions, helping the environment as a result.

Therefore, with all the benefits of a fleet-wide tracking system to business management, it is clear why these systems have become increasingly popular. They help reduce costs, aid identification of issues and how to solve them, and help the environment as well. Managing lots of resources within a large or growing organisation is always a difficult task, but with tools like these available, they can be made easier.

About the Guest Post Author: Jordan is a UK-based blogger that writes on a wide-range of topics including business and finance. He is currently writing on behalf of RAM tracking, a Leeds-based vehicle tracking company.